RDS Main Hall Complex
FAQ
Accommodation
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Check List
In order to ensure that you make the most of your participation at Futura Fair and enable smooths run up to the event, please conplete all relevant forms by the dates stated below:
Action
Accommodation booked - ASAP
Extra invitations ordered - ASAP
Stand fittings/rails etc planned/ordered - 31 July 2010
Electrics planned/ordered (early bird discount 23 July 2010) - 31 July 2010
Name board/fascia details sent - 31 July 2010
Stand payment in full - 6 August 2010
Catering services arranged - 31 July 2010
Flowers/Floral arrangements ordered - 31 July 2010
Furniture ordered - 31 July 2010
Garmnent Rails ordered - 31 July 2010
Arrival
On your arrival at the fair for build-up, please call to the Organisers Office for your Exhibitor Pack which will contain Exhibitor badges, car park passes and other general event information.
Audio Visual Equipment
The Official Contractor for Audio Visual Equipment is:
CAVS Unit E, Merrywell Industrial Estate
Lower Ballymount Road
Dublin 12.
Tel: +353 (0)1 426 8600
Fax: +353 (0)1 426 8686
Mobile: +353 (0)87 255 4171
Contact: Fran Quigley
email: info@cavs.ie
Bank Details
AIB Bank
60 Clonskeagh Rd.
Dublin 14
A/C Name: Business Exhibitions Ltd.
A/C NO.13004008
IBAN: IE 66 AIBK931187
SWIFT: AIBKIE2D
Build up times for Space Only Exhibitors are as follows:
| Friday, August 13th 2010 | 10.00 AM to 8:00 PM |
| Saturday, August 14th 2010 | 8:30 AM to 8.00 PM |
Build Up times for Shell Scheme Exhibitors are as follows:
| Saturday, August 14th 2010 | 8:30 AM to 8.00 PM |
We would ask Exhibitors to make a special effort to have their stands in place by Saturday evening at 6.00 pm. Exhibitors arriving on Sunday morning requiring goods doors to be opened should be aware that this substantially effects heat loss in the exhibition hall.
Carpet
All shell Scheme stands will have carpet fitted. For space only stands please contact:
Southside Contract Cleaners
33 North Summer Street
Dublin 1.
Tel: +353 (0)1 8879006
Fax: +353 (0)1 8879655
Contact: Mr Paul Mulhall
Catering Company
The official caterers at this Exhibition is Hospitality Options. For food orders, please send Order Form to:
Hospitality Options Limited,
The Dodder Suites, Royal Dublin Society, Dublin 4.
Tel: +353 (0) 1 260 2632, Fax: +353 (0)1 260 2633
Please note all food and beverage orders must reach Hospitality Options 3 Days prior to the exhibition.
The official caterers at this Exhibition have the sole right to provide food and drink (alcohol or otherwise) for consumption on stands and in offices. Except by written permission of the caterers, no company or individual may bring any food or drink into the Exhibition for distribution.
Children
It is a legal requirement that children under the age of 16 years of age are not allowed in the halls during the build up and breakdown of the show. Any children within the halls during the build up and breakdown periods will be asked to leave the premises immediately. On the final day of the exhibition all children under the age of 16 must have left the halls before 4.00pm. During the open period of the exhibition, children are allowed within the halls when accompanied by a responsible adult, but if they are based on an exhibitor's stand they must not leave the stand area unless accompanied by an adult.
Competitions
No Exhibitor shall conduct a competition, or offer prizes or awards unless application has been made to and permission granted by the Organisers.
Contact
To Contact us before the exhibition
Business Exhibitions Ltd.
6 Sandyford Office Park, Foxrock
Dublin 18
Tel: +353 (0)1 291 3700 - Maureen Ledwith
Tel: +353 (0)1 291 3721 - Debbie Milligan
Tel: +353 (0)1 291 3704 - Emer Horan
Fax: +353 (0)1 295 7417
email: debbie@bizex.ie
maureen@bizex.ie
emer@bizex.ie
During the exhibition and build up
RDS Main Hall Complex
Mobile: +353 (0)86 2665604 or +353 (0)86 2557297
Customs and Excise - Non European Community Exhibitor
Arrangements can normally be made for goods to be imported without paying duty, under the Temporary Importation of Goods for Exhibition or Meeting Regulations. Your forwarding agent will be able to make all the necessary arrangements on your behalf.
The exhibition halls are not a bonded area. Exhibits from non-European Community countries consigned to the hall need clearance by the local Customs Inspector. A minimum of 48 hours notice is required by the Customs and Excise office.
Revenue Commissioners - Division One
Customs & Excise Secretariat,
Government Office,
Nenagh, Co. Tipperary.
Tel: +353 (0)67 33533
Fax: +353 (0)67 33843
| Tuesday, August 17th 2010 | 4:00 pm to 11.30 pm |
| Under no circumatances may exhibitors start dismantling stands or displays, or start to remove goods from the hall until the show closes at 4.00pm on Tuesday August 17. This may pose a hazard to visitors still within the hall and causes inconvenience to other exhibitors who may still be doing business. | |
Clearance of exhibits must begin when the show has closed on Tuesday, August 17th 2010. As Exhibitors will appreciate however, it is particularly difficult to provide effective security during the dismantling of the Exhibition. We would ask you therefore to co-operate with us to remove all products, dressing, equipment etc. before leaving on Tuesday evening. Please contact our Operations Manager Mr Paul Phillips +353 (0)86 2557297 if for some reason there are some items that cannot be collected on Tuesday night.
All goods must be collected by 8.00pm on Tuesday 17 August 2010.
Due to the RDS policy on waste management, the organisers reserve the right to make a charge in respect of waste which is left in the halls and not removed by the exhibitor/contractor.
Distribution of Publicity Materials
Exhibitors are not allowed to distribute leaflets, etc., anywhere within the Exhibition premises or grounds, except at their own stands, and they must not for this or any other purpose encroach upon the aisles or open spaces or do anything which may cause obstruction.
Electrical
Presently the Health & Safety Authority (HSA) are in the process of implementing safety requirements to the exhibition Industry. This is ongoing at the moment. This however does not mean that HSA requirements do not have to be adhered to - the opposite is the fact. To this end we as the Electrical Contractor appointed by the Organiser request that all exhibitors (and their designers/contractors where appropriate) be required to adhere to all HSA regulations presently in force.
The Official Electrical Contractor for this show is Electromaher Limited,
Please complete the form which was attached to your invoice and forward with payment to the address below :
Electromaher Limited,
10 Knockmitten Close,
Western Industrial Estate,
Naas Road,
Dublin12.
Tel. +353 (0)1 450 6661/7.
Fax +353 (001 450 7889.
email: exhibitions@electromaher.com
The organisers cannot guarantee that stand power will be available for the whole of the build up period, it is therefore recommende that contractors use battery operated tools where possible.
The Official Electrical Contractor must supply all electrical requirements in the Halls. For bonding, insurance and security reasons, no other electrical contractor may carry out work in the halls. A SPECIAL DISCOUNT OF 10% WILL BE APPLIED TO ALL ELECTRICS ORDERS received with PAYMENT 5 weeks prior to the show. date. As power requirements will be very substantial, we advise Exhibitors to return forms with total kilowatt loading as early as possible.
Exhibitor Badges
A reasonable quantity of Exhibitor's badges will be supplied to the Exhibitors at the Organiser's Office. These are not transferable and it is requested that special care be exercised to prevent them getting into unauthorised hands.
Fire Prevention
It is essential that all Exhibitors and their contractors and agents be familiar with the current Fire Regulations regarding the construction, furnishings and fittings for stands in an exhibition area. If you have queries regarding fire regulations please contact us. We would alert those who have purpose-built stands, particularly built outside Ireland, of the very strict nature of the fire regulations in Ireland.
First Aid
The first aid office is situated in the Organisers Office close to the front entrance of Hall 1.
Flowers
For Fresh Flowers or plants please contact
Plant Life Unlimited,
110/111 Cork Street, Dublin 8
Tel: + 353 (0)1 453 6201
Fax: + 353 (0)1 454 2493
Mobile: +353 (0)86 257 9564
Contact: Mr. Sam Smyth - Manager
email: info@plantlife.ie
Furniture Hire
Please download the order form and send to:
O'Brien Expo Services Ltd.
The Coach House
1 Warwick Terrace,
Appian Way
Ranelagh,
Dublin 6.
Contact: Mr Tony O'Brien
Tel: +353 (0)1 6144700
Fax +353 (0)1 6144676
Mobile: +353 (0)87 2492489
This season we are not accepting any orders during the build-up of the show. Furniture orders that have not been prepaid before the build-up of the show will simply not be supplied.
Garment Rails
Exhibitors requiring Garment rails to be fitted to their stands must fill in the Garment Rail order form which can be downloaded from the Order form section of the website. The deadline for orders is Friday 31 July 2010, payment must accompany all orders. This season we are not accepting any orders during the build-up of the show. Garment rail orders that have not been prepaid before the build-up of the show will simply not be supplied.
Insurance
Exhibitors are advised to take out adequate insurance cover against the kinds of risks they could incur in connection with theshow especially:
- Public Liability
- Employers Liability
- Personal Accident to Staff
- All Risks to:
- Exhibitors property at Exhibition
- Property on loan or hire to them
In addition, Exhibitors may wish to take out insurance for losses and wasted expenditure in the event of the Exhibition being abandoned or curtailed.
It is possible that Exhibitors' existing policies will extend to cover them at the Exhibition and verification of this should be obtained from the Exhibitor's insurance company.
Ensure that any incident involving a possible claim on insurance is reported to the Organiser's Office as failure to do so could result in insurance companies refusing to meet claims.
Liability
The Organisers are not the agents for either Exhibitors or sub-contractors (whether mentioned below or not) and cannot accept liability in respect of any contract entered into between Exhibitors and sub-contractors for the negligence or default of any such persons, their servants or agents. The Organisers have appointed official contractors in order to control the number of people working in the exhibition halls.
Music on Stand
Exhibitors who intend having music on their stands, even for demonstration purposes only, that an Irish Music Rights Organisation Licence is necessary in law to authorise such use of its international copyright musical repertoire. Licences can be obtained for the duration of the Exhibition from the following at a charge to be determined by the Irish Music Rights Organisation.
Irish Music Rights Organisation
15 Herbert Street
Dublin 2.
Tel: ++353 1 661 4844
Fax: ++353 1 676 3125
Contact: Mr. Michael McHugh
email: info@imro.ie
Official Contractors
Permission must be sought from the Organisers to use a contractor other than the official contractor.
The official contractor is:
O'Brien Expo Services Ltd.
The Coach House
1 Warwick Terrace,
Appian Way,
Dublin 6.
Tel: +353 (0)1 614 4700
Fax: +353 (0)1 614 4676
Mobile: +353 (0)87 2492489
email: tony@obexpo.ie
Contact: Tony O'Brien
AUDIO VISUAL EQUIPMENT >>
CARPET >>
CATERING COMPANY >>
ELECTRICAL >>
FLOWERS >>
FURNITURE HIRE >>
GARMENT RAILS >>
PHOTOGRAPHY >>
STAND CLEANING >>
STAND CONSTRUCTION >>
TELEPHONES & BROADBAND >>
TRANSPORT OF SAMPLES >>
Organisers Office
The Organisers Office will be located at the front of hall 1. Please follow the signs. On your arrival please call to this office to collect your Exhibitors Pack which will contain Exhibitor Badges, car park passes and other relevant event information.
Please note that this office is only operational during the exhibiton opening times (including build up and breakdown period).
Parking
Exhibitors must enter from Anglesey Road entrance. Please follow the signs.
Due to new regulations imposed by the RDS a limited number of free parking passes will be issued from the organizers office during build-up. Overnight parking will be available by prior agreement with the RDS Premises Office at a rate of € 27.00 per vehicle for the duration of the event. No personnel will be permitted to sleep overnight in vehicles. Illegally parked exhibitor vehicles/overnights etc. will be removed and towing charges will be levied.
Patents and New Designs
Exhibitors should avail of the protection afforded by the Patents Acts before exhibiting. Information from:
PATENTS OFFICE
Government Buildings
Hebron Street
Kilkenny
Tel: +353 (0)56 772 0111
Fax: +353 (0)56 772 0100
email: patlib@entemp.irl.gov.ie
Photography
For Photography needs please contact:
European Photo Services Ltd.
Unit 7 Stadium Business Park
Blanchardstown
Dublin 11.
Tel: +353 (0)1 882 9155
Fax: +353 (0)1 882 9158
Contact: Mr Peter Barrow
email:pbarrow@pbarrow.ie
Press Office
The Press Office located in the Organisers Office at the front of the hall, will be open during exhibition opening hours.
Public Address System
The public address system is provided for the use by the Organisers for official announcements only and is not available to Exhibitors or visitors except in emergencies.
Public Transport
By Car
Outside Trinity College, take Nassau Street (N11) for about 150 metres then turn right following the signposts for the R118. Follow the R118 (also known as Mount Street which becomes Merrion Road) for approximately 2km. The RDS Main Complex will be situated on the right hand side.
By Bus
The RDS is serviced by bus routes number 4, 7, 5 and 45, which stop outside the Main Hall Entrance to the RDS on the Merrion Road. These bus services can be availed of on Nassau Street outside Trinity College.
By Local Train
Dublin DART (Dublin Area Rapid Transport) service also operates from the City Centre to Ballsbridge. Travel southbound to Lansdowne or Sandymount stations.
Removal of Exhibits
All portable exhibits, valuable items and any graphics or artwork required for future use, MUST be removed from the hall immediately at official closing time of show in order to safeguard against theft. Special instructions will be issued to cover the late night break-down period. UNDER NO CIRCUMSTANCES ARE EXHIBITORS PERMITTED TO REMOVE ANY GOODS FROM THEIR STAND BEFORE THE EXHIBITION CLOSES
Restocking and Servicing Stands
Exhibitors may re-stock their stands and service their equipment not later than 1 hour before exhibition opens. If they wish to remove any of their exhibits from the hall during the open days of the Exhibition they must obtain written permission from the Organisers.
No excess stock, literature or packing cases may be stored on, around or behind your stand.
Rules and Regulations
When using other than official contractors it is the responsibility of the Exhibitor to ensure that their contractors or agents are familiar with the Rules and Regulations of the Exhibition, in particular, those pertaining to non flammable materials. Additional copies are available from the Organisers on request.
Security
Exhibitors are reminded that although the Organisers take every precaution to ensure the safety of the Exhibition, they or any of the contractors cannot take responsibility for losses or damage that occur during build-up, open hours or dismantle. Any items belonging to Exhibitors which are required for future use should be removed from the hall immediately after the exhibition closes.
Exhibitors who leave any exhibits or valuables on their stand are strongly advised to arrange for a security guard to man their stand until the exhibits and valuables are removed from the hall.
Exhibitors should notify the Organisers of the appointment of their own security guard, his name and the company through which the guard is employed.
Exhibitors are reminded that vehicles and their contents are at risk in the Car Park area and that, in particular, care should be taken not to leave vehicles with valuable contents unattended during build-up or at anytime during or after the Exhibition.
Please ensure that any incident involving the loss of property is reported to the security or organisers office. Failure to do so could result in insurances companies refusing to meet claims.
Please check with your insurance company prior to build-up that your exhibits are adequately covered against loss or damage while they are at the exhibition or in transit.
Shell Scheme Additions
Please download the order forms and send to:
O'Brien Expo Services Ltd.
The Coach House
1 Warwick Terrace,
Appian Way
Ranelagh,
Dublin 6.
Contact: Mr Tony O'Brien
Tel: +353 (0)1 6144700
Fax +353 (0)1 6144676
Mobile: +353 (0)87 2492489
Shell Scheme Stands
Included in the price of SHELL SCHEME STANDS are dividing walls (2.5m high), carpet tiles, name panel and 150 watt spotlight per six square metres with minimum of two spots per stand. Stands are constructed of modular framework in widths of 950mm (371/4 inches).
Space Only Stands
The overall height of stand fitting for single storey stands including cladding of columns should not exceed 3m from the floor level. Requests to exceed this height will only be considered provided they are submitted to us in writing and accompanied by drawings. Such stands may be build to a maximum of 4m. All stand fittings exceeding 3m in height must be set back 1m from the open perimeter of the stand site. A stand number panel must be displayed on every side of the stand.
On divided wall sites, you are responsible for erecting and decorating side and back walls facing onto your stand to a height of 2.5m. Walls above this height must be clad and decorated on both sides from 2.5m upwards by the exhibitor who had them erected. Such walls overlooking adjoining stands must be finished in plain colour only. The maximum height for dividing walls is 2.5m The maximum height for dividing walls of single storey stands is 3m.
Stand Appearance & Structure
In general, stands should not exceed 2.5 metres in height and all materials used must be inherently non-flammable. Access to essential hall services must be left clear and all divider walls must be backed-up, present a clean appearance from the aisles and any adjoining stands. In particular enclosed structures should be designed so as not to detrimentally effect surrounding stands or the entire lay-out.
Some stands may contain permanent structural features, i.e. pillars and others may contain amendments based on operational requirements. Any such variations are generally shown on the stand layout and exhibiting companies should note that stands are bought as seen and or described. If you require a detailed drawing of your stand, please ask.
In the event of a space only exhibitor wishing to make use of a neighbouring exhibitor's shell scheme wall, he must first obtain permission from the Shell Scheme contractor. A stand number panel must be displayed on every open side of the stand.
No items may be suspended from the hall ceiling or parts of it unless drop wires are organised in advance.
Should you propose to build a stand with height dimensions of more than 2.5 metres, 2 scaled copies of the proposed plan must be submitted to the Organisers 30 days prior to the opening of the exhibition. Please note that approval for such plans must be agreed by the Organisers and such approval shall be notified in writing.
Stand Cleaning
Cleaning of Stands please contact:
Southside Contract Cleaning
33 North Summer Street
Dublin 1.
Tel: +353 (0)1-887 9006
Fax: +353 (01-887 9655
Contact: Paul Mulhall
Stand Construction
The main contractor for stand construction is:
O'Brien Expo Services Ltd.
The Coach House
1 Warwick Terrace,
Appian Way
Ranelagh,
Dublin 6.
Contact: Mr Tony O'Brien
Tel: +353 (0)1 614 4700
Fax +353 (0)1 614 4676
Mobile: +353 (0)87 2492489
Stand Dressing
For quick and simple stand dressing use Blue Tac to affix lightweight foam graphics or photographic panels directly to stand walls.
Heavier panels may be constructed of plywood or chipwood and supplied by the Exhibitor. In this case we strongly recommend the purchase of special mild-steel straps, supplied complete with nuts and bolts. Then hang your own panels on top of the stand walls. These straps may be purchased from the furniture contractor.
Under no circumstances may any display be nailed or screwed on the basic walls, or applied with permanent self-adhesive stickers or lettering. A charge of €40.00 per panel will be made to cover the replacement cost of any panels damaged.
The Following are local Stand Dressing Services:
The Balloon Man
61D Heather Road
Sandyford Industrial Estate
Dublin 18
Tel: + 353 (0)1 295 7522
Fax: + 353 (0)1 295 7562
Contact: Mr. Spencer Simmons
email: planet@eircom.net
Parties By Design
3 Victoria Road, Rathgar
Dublin 6
Tel: + 353 (0)1 492 4660
Fax: + 353 (0)1 492 4661
Mobile: 086 253 9440
Contact: Ms. Lynn Jacobs
Sub-letting & Sharing Stand Space
The Exhibitor shall not assign the Contract, sub-let, share with his site or stand or any portion of it without prior written consent from the Organisers. Similarly, without such written consent from the Organisers, no name other than that of the Company or firm which entered into the Contract with the Organiser may be displayed on the site or stand, nor may any literature in respect of goods other than those of the Exhibitor be displayed or distributed
Taxis
Taxi's are available by calling the following numbers:
(01)677 2222
(01)667 9474,
(01)6612233,
(01)455 5555,
(01)454 4070,
(01)283 6634,
(01)475 0800
Telephones & Broadband
For Telephones and Broadband please contact
Ablecom Limited
33 Aranleigh Vale, Rathfarnham, Dublin 14
Tel: +353 (0)1 4952200 Fax: +353(0)1 4952227
email: peter@ablecom.ie
| Sunday, August 15th 2010 | 9.30am to 6.00 pm |
| Monday, August 16th 2010 | 9.30am to 6.00 pm |
| Tuesday, August 17th 2010 | 9.30am to 4.00 pm |
Transport of Samples
We suggest you contact Mr Declan Dunne
Euromode,
Eurocentre, Cookstown Industrial Estate,
Belgard Road, Dublin 24.
Tel: +353(0)1 459 9500
Fax: +353 (0)1 459 9886
email: euromode@indigo.ie
Special sample rates available to exhibitors.
VAT Reclaim Details
Business Exhibitions Ltd has formed a partnership with a dedicated VAT reclaim company, VAT it. VAT it can reclaim the international VAT on behalf on international exhibitiors and will carry out all stages of the refund for these exhibitors. For further information, please email a dedicated Business Exhibitions Ltd VAT expert at info@vatit.com or visit www.vatit.com/businessexhibitions
Venue
RDS Main Hall Complex
Ballsbridge, Dublin 4